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Adopted by President’s Cabinet 11-22-16

Purpose

本政策的目的是确保安全、保密和适当 对联合处理、存储、维护或传输的数据的利用/访问 with East Georgia State College’s (EGSC) BANNER Student Information System.

Scope

This policy applies to EGSC employees, students and temporary employees.

用户帐户对EGSC BANNER系统的访问将在必要的程度上受到限制 for an EGSC employee, student worker or temporary employee to perform his/her job responsibilities. Access to BANNER data must be approved by the respective BANNER Data Steward responsible for the data in which access is being requested. Procedures 十大彩票游戏平台如何请求一个新的BANNER用户帐户，如何请求访问/修改访问权限 中提供了BANNER数据以及如何请求BANNER用户帐户停用 the “Procedures” section of this Policy.

除本政策中概述的信息外，保密、使用 和电子数据的发布，进一步受政府工作小组既定政策的规管 well as federal and state laws, including the following:

    • Federal Education Rights and Privacy Act (FERPA)
    • EGSC Student Catalog
    • EGSC Employee Handbook
    • Information Technology Policies and Procedures

Definitions

BANNER Data: 任何驻留、传输到EGSC BANNER系统或从EGSC BANNER系统提取的数据， 包括BANNER数据库或数据库表/视图、文件系统、目录和 forms.

BANNER Database Administrator (DBA): 资讯科技组的成员，负责管理/ supporting the EGSC BANNER system. The DBA is also responsible for processing approved 新的BANNER用户账户申请，负责处理已批准的BANNER用户 account data access / access modification requests and responsible for processing approved BANNER user account requests to deactivate a BANNER user account.

BANNER Data Steward: AN EGSC employee (i.e., Manager, Director, Associate VP or VP) in the Admissions, Records, Financial Aid or Business Affairs units who is responsible for approving a BANNER user account and level of BANNER access (i.e., maintenance access, query 访问)员工各自职责范围内管理的BANNER数据.

Listed below are the BANNER Data Stewards for the respective units:

        • Admissions – Director of Admissions
        • Business Affairs – Director of Financial Accounting
        • Financial Aid – Director of Financial Aid/Associate VP of Enrollment Management
        • Records – Registrar

BANNER Student Information System: A database system that contains student academic and financial data. Other academic and administrative data elements of the college are also housed within BANNER. BANNER Web is the version of BANNER that students, faculty and staff utilize for general use. BANNER INB (Internet Native BANNER) is the “advanced” version of BANNER and is 主要由EGSC员工在学生事务/入学管理中使用 and Business Affairs units.

BANNER User Account: 一个横幅用户帐户需要访问“高级”版本的横幅，也 known as BANNER INB (Internet Native BANNER). A BANNER user account is not the same 作为BANNER ID号，通常被称为EGSC学生ID号 and begins with 930. All EGSC employees and students are issued BANNER ID numbers upon employment or acceptance of admission to EGSC. The BANNER ID number is utilized to access BANNER Web.

Maintenance access: BANNER中的一种访问级别，允许BANNER用户帐户查看和修改 BANNER data.

Query access: BANNER中的一种访问级别，允许BANNER用户帐户查看但不能查看 modify BANNER data.

Procedures

本节提供有关如何请求一个新的BANNER用户帐户的信息 请求访问/修改对特定BANNER数据元素的访问，以及如何请求 a BANNER user account be deactivated/closed.

To request a new BANNER User Account:
    1. Before requesting a new BANNER user account, the user must meet the following:
      1. Be a current EGSC employee, student worker or temporary employee of EGSC. 
      2. 成功完成USG信息安全意识和FERPA培训模块 位于十大彩票平台的十大彩票平台学习管理系统(Georgia) View D2L).
    2. If the user does not have an existing EGSC workstation account/email address, the 用户的主管或EGSC人力资源的成员将需要填写并提交 the online “IT Network/Access Request” form, which is located in the “Information Technology” section of the “Online Forms” area of the myEGSC web portal.
    3. The “IT Network/Access Request” form contains a link to the online “BANNER Access Request” form, which will also need to be completed by the user’s supervisor. The “BANNER Access Request” form can also be accessed, completed and submitted online 通过选择链接到表格，该表格位于“资讯科技” section of the “Online Forms” area of the myEGSC web portal. The user’s supervisor 是否需要在“横幅查阅要求”表格的适当位置注明 用户需要作为用户的一部分访问的各种BANNER数据元素 job responsibilities. For each BANNER data element selected on the form, the respective BANNER Data Steward will need to approve the requested access.
    4. Once the “IT Network/Access Request” form and/or “BANNER Access Request” form are 完成，提交，并获得必要的批准从各自的 BANNER数据管理员，即BANNER数据库管理员(DBA)将创建BANNER user account and assign the respective level(s) of approved BANNER access. The BANNER DBA将保留填妥/签署的“资讯科技网络/查阅要求”表格的副本 the “BANNER Access Request” form. The “BANNER Access Request” form is needed as part 美国政府旗帜职责分离(SOD)报告，该报告每两年提交一次 the USG System Office.
    5. The BANNER user account password must be changed by the user every 90 days.
请求访问特定的BANNER数据或修改当前的BANNER数据访问 for an existing BANNER User Account:
    1. 用户的主管应填写并提交十大彩票平台“BANNER访问请求” 表格，该表格位于“网上表格”的“资讯科技”一栏 area of the myEGSC web portal.
    2. 用户的主管将在“BANNER访问”的适当部分注明 “请求”组成用户需要访问和/或访问的各种BANNER数据元素 in which access is to be removed. For each BANNER data element selected on the form, the respective BANNER Data Steward will need to approve the requested access.
    3. 一旦“BANNER访问请求”表单完成，提交，并获得必要的批准 从各自的BANNER数据管理员，BANNER数据库管理员处获得 (DBA) will assign access/remove access to the approved BANNER data elements. The BANNER DBA将保留已填妥/签署的“BANNER查阅要求”表格副本，作为 表格需要作为USG旗帜职责分离(SOD)报告的一部分，即 submitted bi-annually to the USG System Office.
To request a BANNER, network and/or email User Account be deactivated:
    1. When an employee, student worker or temporary employee of EGSC no longer requires 因工作职责变更、辞职等原因使用BANNER用户账号; termination, etc., the respective BANNER user and EGSC network / email accounts must 在雇佣的最后一天结束营业之前或不迟于结束营业.
    2. 对于包括学生工人在内的EGSC员工，EGSC人力资源(HR)部门将 notify via email the VP for IT the employee’s last day of employment. For notification purposes, other EGSC unit heads may be included on the email message. In addition 收到电子邮件通知后，EGSC人力资源组将填写并提交网上“IT “网络/访问请求”表格位于“信息技术”部分 “Online Forms” area of the myEGSC web portal. This form is necessary to deactivate any EGSC network and/or email accounts that were created for the user. When completing 在表格中，要选择“删除访问权限”选项，并输入相应的 用户名、EGSC BANNER ID号(以930开头的号码)和用户名 EGSC unit the user was employed in. Once the form is received by the EGSC Database 管理员(DBA)、用户的EGSC网络和/或电子邮件帐户将被停用. The DBA will retain copies of the completed form.
    3. 对于临时员工，其工作职责需要EGSC网络帐户/电子邮件 address, the EGSC Director of Business Operations will notify EGSC IT via email (csworkFREEOMNIUPDATE)雇员的姓名、最后受雇日期及临时雇员所属的EGSC单位 worked in. The EGSC Database Administrator (DBA) will deactivate the temporary employee’s EGSC network and/or email accounts on the specified last date of employment.
    4. 对于所有员工(包括临时员工)，员工的主管将完成 ，并在网上提交“横幅查阅申请”表格，表格载于“资料” “技术”部分的“十大彩票平台表单”区域的myEGSC门户网站表示 应禁用员工的BANNER用户帐户，并删除对BANNER的访问权限. 一旦BANNER数据库管理员(DBA)收到BANNER访问请求表单， the respective BANNER user account and access will be disabled/removed. The BANNER DBA将保留已填妥/签署的“BANNER查阅要求”表格副本，作为 表格需要作为USG旗帜职责分离(SOD)报告的一部分，即 submitting bi-annually to the USG System Office.